1. Officer Duties
The Federation officers will be responsible for the following duties:

• President
  The President shall be Chief Officer of the Federation. He or she will preside at general membership and Executive Board meetings, call for Executive Board meetings, preserve order, form committees, appoint members, and see that the officers and committees perform their respective duties. Officers shall report to the President through the Executive Board.
  
  
• Vice President
  The Vice President shall assist the President in the performance of his or her duties and shall exercise the powers of the President in his or her absence or in the case of the President's death, removal, or resignation. The Vice President shall lead the fundraising committee and other working committees as designated by President and Executive Board.
  
  
• Secretary
  The Secretary shall record all minutes at general membership and Executive Board meetings and will ensure procedures are followed. The Secretary will prepare the newsletter or provide the Newsletter Editor with pertinent information from club meetings.
  
  
• Treasurer
  The Treasurer shall oversee, monitor, and report on the financial records and condition of the Federation. He or she will bill members for dues and issue a statement on the financial status of the team on a quarterly basis.
  
  
• Membership Chairperson
  The Membership Chairperson will be responsible for maintaining an accurate membership roster. He or she will also develop programs to maintain and/or expand membership levels as requested by the Executive Board. Finally, the Membership Chair will be responsible for welcoming new members to the Federation.
  
  
• Social Chairperson
  The Social Chairperson shall be in charge of initiating, planning, and carrying out all social functions.
  
  
• Ladder Chairperson
  The Ladder Chair shall record the rankings and challenge match results of all players and frequently distribute copies of rankings to team members. The Ladder Chair shall also be responsible for enforcing the ladder rules as interpreted by the Rules Committee.
  
  
• Rules Committee
  Chairperson The Rules Committee Chairperson shall preside over the Rules Committee, a group of three individuals independent of the Executive Board, who will be responsible for resolving differences concerning the Charter and By-Laws among team members and/or the Executive Board. The Rules Committee Chairperson will also sit as a non-voting member of the Executive Board.
  
  
• Webmaster
  The Webmaster shall be responsible for maintaining the SDTF website as a information source for the club.  The Webmaster shall work with the respective chairs to ensure that the contents of the website is accurate and current.  The Webmaster shall work with the Treasurer to ensure payment for the site.

2. Requirements To Be An Officer
Persons running for elected officer positions must have been a member of record of the Federation for at least 60 days prior to their nomination and be current on their dues.


3. Elections
Officer elections shall take place under the supervision of the Secretary and Membership Chairperson in as fair a manner as possible. Nominations will be submitted at a general meeting prior to elections and be closed prior to that meeting. Each nominee shall accept or decline his or her nomination at that time. Any member of record may nominate himself or herself to run for office.

All officers shall serve one year terms and elections will be held every December. Voting will be by secret ballot of the membership. Finally, newly elected officers will assume their positions immediately and outgoing officers shall cooperate with the transition.

In the event of a vacancy on the Board, the remaining Executive Board shall appoint a replacement officer to serve until the next election.


4. Membership Dues
Federation members are required to pay dues to become members of record and thus be entitled to vote at meetings and play in challenge tournaments. These dues, as well as any initiation fees, are to be set by the Executive Board and approved by a majority of the team. Dues are to be paid on a quarterly basis, payable on January 1, April 1, July 1, and October l.

Players wishing to be put on the "inactive" status for a time should notify the Membership Chairperson so as not to be charged with dues during this period. Players in extreme financial hardship should inform the Treasurer of the circumstances so the Executive Board may consider waiving or deferring amounts owed.


5. Working Committees
The President or Executive Board shall from time to time appoint temporary committees to effectuate the specific goals and objectives of the Federation. The Vice President will be the Chairperson of all working committees and will report committee progress to the Board.


6. Standing Committees
The President or Executive Board may also appoint committees that have a permanent and continuous character, such as the Rules Committee and the Tournament Committee. The formation of the standing committees should be approved by a majority of the members of record. These committees will have greater autonomy from the Executive Board than the working committees, but must have the approval of the Executive Board prior to any commitment of Federation resources.


7. The Executive Board
The Executive Board shall consider Federation matters and present issues to the club membership for votes, as necessary. Quorums for the Executive Board meetings shall be a simple majority. Absent Board members may be present for quorum and voting purposes if they express their view on an issue to other Board members by phone or in writing to another Board member. Board decisions will be made by a majority vote of the officers in attendance.


8. The Rules Committee
The Rules Committee will consist of three members, a Chairperson elected by the membership and two additional members appointed by the Executive Board. All three members will serve six-month terms.

The purpose of this committee is to adjudicate disputes brought to it by interested club members, the President, or the Executive Board. In coming to a decision, the Rules Committee will interpret the Charter and Bylaws of the Federation as well as utilize general principles of fairness. In each case brought to it, the Committee shall issue a short written opinion setting forth the reasons for its holding. Copies of opinions will be transmitted to the Secretary.

The Rules Committee shall also periodically bring to the Executive Board or club membership its recommendations for changing the Charter and Bylaws in order that the Federation continues operating justly and efficiently. However, these recommendations shall not become binding until accepted by the club membership.


9. Newsletter
The editor of the Federation newsletter shall be a volunteer, unless more than one person desires the position, in which case the position shall be elected for a one-year term, along with other officers.

Although the Newsletter will be independent from the Executive Board, it shall provide Board officers with a reasonable amount of unedited space upon request.

Minutes from the most recent general membership and Board meetings can be requested at any time from the Secretary.


10. Public Relations
The President shall appoint a member of record to manage the public relations of the Federation.


11. Voting on Important Issues
If at a team meeting in which a quorum exists, an issue arises that is so controversial that it might conflict with a basic purpose for which the Federation exists, this issue may be tabled by a majority vote of the members of record. Notice of the issue shall be given before the matter is considered again at the next meeting.


12. No Limitations on Number of Terms
None of the elected or appointed officers of the Federation shall be limited to a set number of terms.


13. Requests for Secret Ballots
Before a vote is taken at any club meeting, a member of record may move that a secret ballot be employed. If this motion carries the general acclaim, the Secretary shall distribute ballots so as to insure the confidentiality of the voting process.


14. Budgeting Funds
The Executive Board will develop a budget for the general allotment of funds and shall approve all disbursements. Receipts shall be presented for disbursements.


15. Authority to Disburse Funds
The Federation Treasurer shall have sole responsibility to issue checks pursuant to Federation business. Only the Executive Board may direct the Treasurer to issue checks, which must be countersigned by the Treasurer and either the President, Vice President or Secretary.


16. Accountability
Federation financial records will be available for officers or members of record to view upon request.


17. Requirements to Play in Challenge Tournaments
In order to play in challenge tournaments against teams from outside San Diego, Federation players must have been a member of record for at least 30 days prior to the date of the tournament.


18. Challenge Ladder Rules
The Federation shall approve and publish equitable challenge ladder rules to encourage participation among team members.


19. Amendment of By-Laws
These bylaws may be changed or added to by majority vote of the members of record at any club meeting.